The FLSA change will not affect healthcare benefits for these employees. However, affected employees will only receive one paycheck in January. Benefit premiums are deducted twice a month. We are addressing this issue and will provide additional information on how missed deductions will be handled soon.
For more information regarding vacation accrual, click here.
If an employee is required to attend training related to their job, the training is considered involuntary, and the employee must be paid for the time.
According to the Department of Labor, training is not work time if all four of the following criteria are met:
If all four criteria are met, the training would be voluntary, and the employee would not be paid.
Yes, however, you need to be aware of how the regulations define compensable time (those hours that must be counted towards 40 hours in the workweek). For more information regarding travel click here (PDF).
Yes. Flex scheduling is allowed within the same work week. As an example, let鈥檚 say a typical schedule is 8 hours a day during the day, and the department needs an employee to work a special event for 4 hours during the evening. The schedule may be changed to give the employee 4 hours of time off at another time during the same work week.
Yes, you can adjust the work hours of an employee to meet the needs of the department. When possible, advance notice (a minimum of two weeks), of such changes should be given to the employee. You can rearrange hours within the same week, but the regulations do not allow you to move hours from one week to the next. The determination of 40 hours 鈥渨orked鈥 must also include vacation and sick time, per administrative policy 6-07.9.
You have the right to alter employees鈥 work schedules to avoid working overtime and to meet the needs of the department. Keep in mind that being proactive and providing advance notice (a minimum of two weeks) of such changes should be given to employees when possible.
Employees can cash out comp time by emailing Payroll@kent.edu with the following information:
Yes. For each hour over 40 hours in a work, employees receive one and one-half hours of comp time. Comp time may be accrued up to a maximum of one hundred twenty hours (eighty hours of overtime actually worked). Once the maximum of comp time has been accrued, any additional overtime will automatically be paid to employees per administrative policy 6-07.9. Employees aren鈥檛 able to earn any more comp time until they use or cash out some of the hours.
Employees can use comp time whenever they choose. However, they need to obtain pre-approval from you in order to use it. Please see administrative policy 6-07.9 for more information regarding comp time.
